PatientNotes has three plans: Essential, Professional and Clinic. All are priced per user, per month, and you can pay monthly or yearly (yearly saves 10%).
Current prices and the live comparison: patientnotes.app/pricing
Plan comparison
Feature | Essential | Professional | Clinic |
Sessions and templates | |||
Unlimited sessions | ✓ | ✓ | ✓ |
Note templates | 2 | Unlimited | Unlimited |
Letter templates | 5 | Unlimited | Unlimited |
Report templates | — | Unlimited | Unlimited |
Multi-session reports | — | ✓ | ✓ |
PDF form auto-fill (pre-fill your PDF forms) | — | ✓ | ✓ |
Template library | ✓ (within your template limit) | ✓ | ✓ |
Personalised templates | ✓ | ✓ | ✓ |
Data and privacy | |||
No AI training on your data | ✓ | ✓ | ✓ |
No AI partner data storage | ✓ | ✓ | ✓ |
Choose your data region | ✓ | ✓ | ✓ |
Recording and inputs | |||
Transcription mode | ✓ | ✓ | ✓ |
Telehealth mode | ✓ | ✓ | ✓ |
Dictation mode | — | ✓ | ✓ |
PDF file uploads (add context to notes) | — | ✓ | ✓ |
Audio file uploads | — | ✓ | ✓ |
Smart Snippets | — | ✓ | ✓ |
Team | |||
Team management | — | — | ✓ |
Role-based access control | — | — | ✓ |
Analytics dashboard | — | — | ✓ |
Shared templates | — | — | ✓ |
Team training | — | — | ✓ |
Apps and integrations | |||
Practice software (PMS/EHR/EMR) integrations | ✓ | ✓ | ✓ |
iOS and Android app | ✓ | ✓ | ✓ |
Mac and Windows app | ✓ | ✓ | ✓ |
Browser extension | ✓ | ✓ | ✓ |
Copy to clipboard | ✓ | ✓ | ✓ |
Support | |||
Help centre and email support | ✓ | ✓ | ✓ |
1:1 setup and template sessions | — | ✓ | ✓ |
Security and compliance | |||
Single sign-on (SSO) | ✓ | ✓ | ✓ |
2FA/MFA authentication | ✓ | ✓ | ✓ |
AES-256 encryption at rest, TLS in transit | ✓ | ✓ | ✓ |
GDPR and HIPAA compliant | ✓ | ✓ | ✓ |
HIPAA BAA (US only) | — | ✓ | ✓ |
Optional add-ons | |||
Custom Structured: custom template builder | Add-on | Add-on | Add-on |
AI Assistant Builder: AI assistant for your templates | Add-on | Add-on | Add-on |
✓ included · — not included
Which one should I choose?
Essential: notes only, with standard templates.
Professional: letters, reports, PDF form auto-fill, dictation, uploads or unlimited custom templates, plus 1:1 help setting up your templates.
Clinic: a team that shares templates and needs admin control, analytics or training. Each clinician gets their own login, managed centrally under one clinic account.
Team pricing, discounts and larger clinics
For larger teams, annual plans or special pricing, message us in the chat and we'll put together the right option. Trial extensions, discounts, annual plans and team pricing