Important Reminder: Prior to initiating the integration process, it is crucial to ensure that the email addresses used in both Pogozo and PatientNotes are identical.
The Pogozo integration works in a similar way to our Cliniko and Nookal integrations. With the new Session V2 interface, PatientNotes preloads your patient's last clinical note from Pogozo for context, lets you send letters and documents back into the patient's Pogozo documents folder as a PDF, and loads your Pogozo contacts directly into the letter writing tool.
Prefer to watch? Here's a quick video walkthrough of the full setup:
Follow these steps to successfully set up the integration:
Step 1: Start by establishing an organization on PatientNotes. Visit this link to create one: Create Organization on PatientNotes. To learn more, visit our organisation setup guide.
Step 2: Configure Pogozo by obtaining an API key. To do this, log into Pogozo, access your account settings and proceed to the "Integrations" tab where you can generate the required API key.
Step 3: Return to PatientNotes and navigate to your organization page. Choose "Pogozo configuration" from the options available on this page and input the generated API key.
Once the initial API key is installed you will see a green tick and the hidden API key for your login.
Step 4: Finalize by exiting the organization page and clicking on the PatientNotes dashboard. You should now be able to view patients integrated into your dashboard and start your sessions.
What You Get Once Pogozo Is Connected
Your last note, ready and waiting (Session V2)
Open a session in the new Session V2 interface and your patient's most recent Pogozo note is already there. You get the full picture from their last visit at a glance — no flicking back to Pogozo mid-consult.
Send letters and documents straight to Pogozo
Finished a letter or document in PatientNotes? Send it back to the patient's Pogozo documents folder as a PDF in one step, so all your correspondence lives right alongside their other records.
Contacts that fill themselves in
Writing a letter? Just start typing and your Pogozo contacts appear in the dropdown for you to pick. Smart typing does the rest — and it works for both appointments and classes.
Multi-session reports (Pro)
On the Pro plan, the Reports feature pulls in your patient's last ten Pogozo sessions automatically, so you can write a report spanning their recent care without digging through past visits.
Troubleshooting
Can't see your dashboard? Check that your PatientNotes email matches the one you use to log in to Pogozo.
No "Send to Pogozo" button? The practitioner's individual API key needs to be added to PatientNotes.
Button greyed out? Your organisation owner needs to add your API key. Follow the steps above and pass your API key to them to finish setup.